I take photos of runners at races and make these available at www.oxonraces.com/photos. That web page has links to albums of photos that are actually stored on flickr and sometimes also on Facebook. The photos are free for people to download.
I regard the publication of these photos to be a legitimate interest. This is for a number of reasons.
There are two ways in which a runner can opt-out of having their photo published by this website. Before the race, they can indicate that they do not want photos published by providing a large thick red cross across their race number. If the race number has to be collected from the Race HQ before the race, then the race organiser will arrange for a red marker to be available at the Race HQ which will enable the runner to add a large thick red cross. After the race, a runner can indicate that they would like their photo removed from my website by e-mailing me the name of the race, their race number and the frame numbers of the photos that they would like removed.
UK Athletics has issued guidance that permission to publish photos should be obtained from a runner's parent/carer if the runner is under 18. I am ensuring that this is addressed using one of the following ways for each race:
For a race where I have taken photos, I obtain the results of that race. I then analyse these results to find those Oxfordshire club runners that have done well in the race. By "done well", I mean those runners that have finished in the top 3 positions of their age category. Those runners who have chosen not to have their photos published will not be included. If the position of a runner that has done well is the best that they have achieved this year, then I add their result and photo to the web page www.oxonraces.com/photos/reviews/2018.
I regard collecting the results of races and publishing the details of those that have done well to be a legitimate interest as it promotes both the runner and their club.
A runner can opt-out of being included on the web page of those that have done well by e-mailing me.
For a race where I have taken photos, I submit suggestions to local newspapers as to which photos they might want to include in stories about this week's races. Those runners who have chosen not to have their photos published will not be included.
So I provide to the newspapers both photos and results of some runners.
I regard the publication of this personal data to be a legitimate interest as it promotes both the runner and their club.
A runner can opt-out of being included in future suggestions to the newspapers by e-mailing me.
When people take part in a race, they usually expect the race to be timed and for results to be published somewhere on the web. I regard the publication of the results to be part of the contract between the race organiser and the runner. Usually the race organiser publishes the results on their website or on their Facebook group or links to the results that have been provided by a third party such as a chip timing company. Infrequently, the race organiser is unable to do this and asks me to upload the results to my website. So this website occasionally publishes the results of a race. Also infrequently, I pass on the results to the press to provide supporting information for stories they write about races. These results will include (but not be limited to) the following personal data for each runner: name, any club affiliation, race times, and age category.
Currently it is planned to keep the data indefinitely.
The photos of runners are stored on flickr. Here's a link to
flickr's web page about privacy.
Some of the photos of runners are also stored on Facebook. Here's a link to Facebook's web page about GDPR.
The web pages at www.oxonraces.com are stored on servers at hostgator - here's a link to hostgator's web page about GDPR.
The web pages at www.oxonraces.co.uk are stored on servers at a2hosting - here's a link to a2hosting web page about GDPR.
I arrange for usage of this website to be tracked and recorded in the website's access log. The access log records your IP address, the type of web browser you are using, which web page directed you to my website and some other information. I use this information to troubleshoot and resolve any problems with the website and to summarize usage of the website.